The AI Journey with Google Workspace · 3-session internal program

From Everyday AI to

A hands-on learning journey that helps you use AI in Google Workspace, design your own AI helpers, and build real workflows that summarize meetings, extract action items, and share updates across channels.

3 sessions · 3 hours each + Champions sessions Beginner-friendly · No coding required Focus: Gemini, Gems & NotebookLM, Google Workflows
People collaborating using AI tools in Google Workspace

Why this program?

Practical AI skills inside the tools you already use, with a clear path from first steps to full workflows.

  • Use AI directly in Gmail, Docs, Sheets, and Slides to speed up everyday work.
  • Create custom helpers with Gems and NotebookLM for tasks you repeat often.
  • Build an end-to-end workflow that turns meeting notes into summaries and action items, then shares them via email and chat.
  • Optional bonus session: learn how to spot high-impact, AI-ready opportunities as an internal AI Champion.

Program overview

A three-step journey: everyday AI skills → custom helpers → automated workflows.

STEP 1 · Session 1

Everyday AI in Google Workspace

Use Gemini across Gmail, Docs, and Slides to draft, rewrite, and summarize your daily work.

STEP 2 · Session 2

Custom AI Helpers with Gems & NotebookLM

Design your own AI helpers for recurring tasks and multi-document work.

STEP 3 · Session 3

Automated Workflows in Google Workspace

Connect your tools and helpers into a workflow that automates meeting summaries and action items.

Bonus: AI Compass for AI Champions

An advanced session for AI Champions on how to identify high-impact, AI-ready processes using the AI Compass framework.

AI readiness vs. business impact Interviewing for workflow insights Prioritizing automation opportunities

Session details

Each session has a clear use case and a set of skills you’ll gain. Expand to read the full description.

Session 1 · Everyday AI in Google Workspace

Use Gemini in Gmail, Docs, and Slides to turn rough inputs into clear, polished outputs for emails, notes, and presentations.

Use case

Write better emails, summarize meetings, turn rough notes into clean documents, and quickly prepare content for slides or reports.

What you’ll do

  • Use Gemini in Gmail to draft and refine messages.
  • Turn messy notes into clear, structured Docs.
  • Generate slide-ready content for presentations.
  • Summarize longer texts into short, actionable takeaways.

Skills you’ll gain

Core, reusable skills for daily AI use:

Effective prompting Rewriting & polishing text Summarizing content Structuring notes Generating slide content Using Gemini inline & side panel
Read the full session description
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This session introduces practical AI use directly within Google Workspace, focusing on tasks you perform every day. Using Gemini in Gmail, Docs, and Slides, you’ll practice transforming rough or incomplete inputs into clear, polished outputs. You’ll see how AI can support meeting preparation, content drafting, rewriting, summarizing, and generating presentation-ready material. By working through real examples, you develop a strong foundation in communicating with AI and using it as a natural part of your workflow, setting the stage for designing custom helpers in the next session.

Session 2 · Designing Custom AI Helpers with Gems & NotebookLM

Create targeted helpers with Gems and multi-document assistants with NotebookLM to support recurring tasks and knowledge work.

Use case

Create a personal or team-specific AI helper that can answer questions, structure content, draft summaries, or assist with recurring tasks like reports and briefings.

What you’ll do

  • Define a clear task for a Gem (e.g., “extract action items from any meeting notes”).
  • Build and test Gems for rewriting, summarizing, and extracting information.
  • Create a NotebookLM workspace with multiple related documents.
  • Query NotebookLM for verified insights, briefs, and structured outputs.

Skills you’ll gain

Design skills for AI helpers and knowledge work:

Designing focused AI tasks Building Gems Writing system-style instructions Creating NotebookLM workspaces Multi-document synthesis Designing reusable AI assistants
Read the full session description
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Building on the skills from Session 1, this session guides you into creating your own AI helpers for recurring tasks. You begin by designing Gems—small, targeted assistants within Google Workspace that follow precise instructions for rewriting, summarizing, extracting, or organizing information. Then you move into NotebookLM, where you combine multiple documents to create a more capable assistant that can synthesize content, generate new insights, and support multi-step tasks. You’ll see how Gems work at the task level, while NotebookLM supports knowledge-level work, and how they complement each other in everyday workflows.

Session 3 · Building Automated Workflows in Google Workspace

Connect Gemini, Docs, Sheets, Gmail and chat tools into a workflow that automates meeting summaries and follow-ups.

Use case (capstone)

Build a workflow that takes meeting notes, generates summaries, extracts action items, updates a tracker, and shares outputs automatically via email and Chat/Slack.

What you’ll do

  • Break down the meeting workflow into AI-ready steps.
  • Use Gemini to summarize and extract decisions and tasks.
  • Store and track action items in a Sheet.
  • Auto-draft follow-up emails and chat messages with Gemini.
  • Connect the steps into a repeatable workflow.

Skills you’ll gain

End-to-end workflow and automation skills:

Workflow design Multi-step prompting Using Sheets as a tracker Doc generation with AI Email & chat automation Testing & refining workflows
Read the full session description
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The final session connects everything you’ve learned by showing how to link helpers, templates, and tools into a complete automation. Step by step, you create a workflow that transforms raw meeting notes into structured summaries, action items, and automated communications through Gmail or Chat/Slack. You’ll use Docs for structured outputs, Sheets for tracking tasks, and optional Apps Script or integrations to route information to the right channels. By the end, you’ll have a working automation and a clear method for building similar workflows for other processes.

Bonus · The AI Compass for AI Champions

Learn how to identify high-impact, AI-ready processes using the AI Compass framework of business impact and AI readiness.

Use case

As an AI Champion, you’re responsible for surfacing strong automation candidates within your team or across departments, using structured interviews and analysis instead of intuition alone.

What you’ll do

  • Use the AI Compass to map processes by business impact and AI readiness.
  • Run short interviews to uncover pain points and current workflows.
  • Break processes into steps and identify automation opportunities.
  • Score and prioritize which workflows to explore first.
  • Draft a simple one-page opportunity brief for follow-up.

Skills you’ll gain

Strategic skills for leading AI adoption:

Process analysis & decomposition AI readiness assessment Business impact evaluation Interviewing for workflow insights Prioritizing automation opportunities Creating opportunity briefs
Read the full session description
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This bonus session trains AI Champions to become “AI scouts” inside the company—people who know how to spot, evaluate, and articulate opportunities for AI-driven improvement. You’ll learn a visual framework called the AI Compass, built on two axes: Business Impact and AI Readiness. Using interviews, observation, and structured questioning, you’ll map real processes onto this 2×2 grid, prioritize them, and prepare a clear case for automation investment. By the end, you’ll be able to identify impactful, feasible workflows so that AI efforts focus where they matter most.

About the instructor

Meet the person designing and leading the AI Journey with Google Workspace.

Instructor Avishay Meron

Avishay Meron

AI education & workflow design

LinkedIn Connect on LinkedIn

Avishay is an expert in AI education and workflow design. He has trained more than one hundred participants in Salesforce Israel with outstanding feedback. His sessions are clear, hands-on and outcome-focused. Known for practical templates, prompt packs and real-world exercises that participants can use the same day.

FAQs

Common questions about the AI Journey with Google Workspace.

Click a question to expand and see the answer.

Do I need any AI experience to join?
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No prior AI experience is required. The program starts with everyday use of Gemini in Gmail and Docs and progressively moves toward more advanced helpers and workflows. Each step builds on the previous one.
Do I need to know how to code?
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No coding is needed. All exercises use familiar Google Workspace tools like Gmail, Docs, Sheets, Slides, Gems, and NotebookLM. Optional examples may mention Apps Script or integrations, but they are not required to benefit from the program.
Which tools will we use in the sessions?
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You’ll primarily use Gemini inside Google Workspace, Gems for small custom helpers, and NotebookLM for multi-document assistants. The workflow session also uses Docs, Sheets, and Gmail, plus optional Chat/Slack integrations.
Who is this program for?
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The program is designed for employees across departments who use Google Workspace and want to work more efficiently with AI. If you write emails, attend meetings, create documents, or prepare presentations, this program is relevant to you.
What will I have by the end of the program?
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You’ll leave with practical everyday AI skills, your own custom helpers built with Gems and NotebookLM, a working automated meeting workflow, and—if you join the AI Compass session—the tools to identify and prioritize new automation opportunities.

Ready to start your AI Journey with Google Workspace?

Email us now to book the program for your team.

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